Hybrid Events: How to Make the Most of Stationary and Remote Employees

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Hybrid events are becoming increasingly common as more and more people work remotely. Hybrid events bring together stationary and remote employees, allowing them to collaborate in a virtual environment. The challenge is how to make the most of this hybrid environment. Let’s learn how to best integrate stationary and remote employees into a hybrid event, as well as how to create a successful hybrid event that is beneficial to all participants.

Defining Your Event’s Purpose

When it comes to planning a successful hybrid event, the first step is to define its purpose. By having a clear understanding of why you are hosting the event, you will be able to better organize and create a memorable experience for both stationary and remote attendees. 

Start by asking yourself the following questions: Who do you want to invite? What’s the primary goal of the event? How can you make it special? Once you’ve identified your event’s purpose, you can begin to structure it accordingly. Depending on the type of event, you may need to consider how to involve both stationary and remote employees in the same way. This could include creating interactive virtual experiences or using live-streaming technology to bridge the gap between physical and digital attendees. 

Incorporating Pre-Event Activities

In order to get the full potential of hybrid events, it is important to consider incorporating pre-event activities that engage all attendees. This can include a variety of activities such as brainstorming sessions, Q&A sessions, polls, and surveys, as well as other interactive elements. 

Brainstorming sessions can be especially effective in getting everyone involved and actively engaged in the event. By having both stationary and remote employees participate in these sessions, you can ensure that everyone has a chance to have their voice heard. Additionally, these sessions can help foster meaningful collaboration between employees from different locations, which can greatly benefit your organization in the long run. Q&A sessions are also an excellent way to make sure that everyone is on the same page before the event. You can use these sessions to discuss goals, expectations, and other topics related to the event. By making sure that everyone is aware of what’s expected of them, you can ensure a successful event. 

Main photo: Windows/unsplash.com

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